Frequently Asked Questions

You need an appointment to tour the property. Please call us (919-352-8247), fill out our contact form on the website, or email us (events@oaklandfarmvenue.com) and we'll schedule a tour of our Barn, Pavilion and Farmhouse! We can't wait to meet you!

A non-refundable deposit of 25% of your contract price is due upon signing to reserve the farm.

If you are still at least 180 days from your date and the new date is available, then your full deposit will carry forward with the new date. If you are within 180 days of your event, and your new date is available, you will lose 50% of the payments towards your event and will have to repay this amount. If you cancel your event at least 180 days out, your initial deposit is forfeited.

Outside of our rental fees, we do charge cleaning fees. In addition to the venue rental fee and cleaning fees, the only things we require that would cost additional money are:

Event Insurance. This can be purchased through your insurance provider or we would be happy to recommend a local vendor. To understand why event insurance is important, check out this helpful information from Allstate.

A wedding coordinator. This person ensures the wedding runs smoothly and on schedule. They coordinate with vendors and ensure the bridal party has nothing to worry about on their big day! They typically cost $1,900-$3,000 for day-of or month-of help, and we would be happy to recommend some of our favorites!

ABC Permit. If you are planning to serve liquor, we require an ABC permit is obtained for the event. If you're planning to serve only beer and wine, this is not necessary.

Yes. Your wedding coordinator must send a diagram of your desired room set-up at least 7 days in advance. We will break down and clean all tables and chairs after your rental period ends, which is included in the cleaning fee. You are responsible for removing all your personal belongings and for bagging and removing all of your trash from the Barn. All trash can be placed in the on-site dumpster. Any of Oakland Farm’s tables or chairs must be brought inside prior to exiting the property. Your caterer is also responsible for bussing your tables and cleaning all major spills and messes. Clients receive a checkout list prior to the event to ensure they know what they are responsible for at the end of the evening.

The cleaning fee is incorporated in our pricing structure, so there are no additional fees to our clients!

Yes, we require a professional, day-of coordinator from our list of approved coordinators/planners. This requirement ensures all clients have a organized, timely and stress-free wedding day. You can find our approved list of vendors here.

At the end of the night, you are responsible for returning the space to how you found it. Please select decor that allows you quickly breakdown your event. Candles must be in a vase or votive. Only command hooks are allowed for hanging decor; please do not put any holes in our beautiful walls or your security deposit will not be refunded. We also allow sparklers for your grand exit - just remember to bring a bucket of sand to ensure they're safely put out and disposed of at the end of the evening.

Yes. We require clients to choose from our list of approved bartenders to ensure laws are followed and vendors are insured. Clients can provide beer/wine/liquor to the bartenders or have the bartenders supply alcoholic beverages. You can find our approved list of vendors here. The client must apply for a limited special occasion permit if serving liquor (we can provide additional information about this for your rental) or contract with a caterer to supply proper permitting and insurance. Clients are also required to obtain appropriate Event Insurance for the day of the event.

The Pavilion is covered and the Barn is large enough for an indoor ceremony and reception, but you should always be prepared with a plan B since mother nature is unpredictable. We are happy to discuss options with you, such as tent rental. The walkway from the Pavilion to the Barn is not covered.

There is a maximum occupancy of 10 people spending the night.

We do not provide tablecloths for the Barn, but work with several rental companies to serve our clients. You can find our approved list of vendors here. We stock the barn with toilet paper, paper towels, hand napkins, and industrial size trash bags. We provide sheets and towels for the Farmhouse (two towels and washcloths per person), as well as paper products (toilet paper, paper towels, hand napkins).

If you are interested in including your pet in your ceremony, please contact the Venue Manager for additional information. You are not allowed to bring your pets to Oakland Farm. Pets are not allowed in the barn or Farmhouse.

Smoking is only permitted in designated outdoor areas, NOT inside the Barn, Farmhouse, or Pavilion.

Your rental period (for nightly rentals) ends at 11:00pm, and Chatham County ordinances require that all amplified music must end by 11:00 PM. Oakland requires that your all guests (not staying in the Farmhouse) are off the property by midnight.

No. Our horses are friendly and will often come to the fence to say hello. Please stay outside the fence.

Have additional questions that aren’t covered here? Fill out our Contact Us form and we’ll have someone contact you to help!